FairPensions, Finance Manager (part-time), London, UK

Job Description

You will be responsible for running the financial administration of the organisation and dealing with general administrative matters. You will also have responsibility for the maintenance and integrity of our ICT systems, including MS Office and Salesforce, and share with your colleagues some of the small organisation’s administrative duties.

Part time, 3 days a week with flexible working

Major tasks / Responsibilities

Around 85% of your time will be spent on financial administration, including:

• Using accounts package to record all financial transactionsInvoicing and banking cheques from organisations or supporters
• Processing supporter credit card and direct debit transactions
• Bank statement reconciliations
• Entering supporter donations data into salesforce.com
• Reconciling the credit card and direct debit facilities
• Processing travel expenses and other expenses claims
• Preparing annual budgets and financial projections, in consultation with the Executive Director; preparing quarterly reconciliations of actual financial performance against the budget
• Helping with audit preparations and the preparation of the Annual AccountsAssisting with the preparation of fundraising applications, as necessary
• Responsibility for archiving financial information

Around 15% of your time on will be spent on ICT and ancillary administration:
IT responsibilities

• IT – dealing with routine IT problems and setting up new users
• Ensuring that organisational data is backed up and stored securely
• Maintenance and continuing implementation of Salesforce CRM to accommodate changing business needs
• Analysing of CRM and website records for usage and donation patterns
• Maintaining all printers, photocopiers and fax machines and dealing with minor problems

Other administrative duties

Health & Safety representative - Monitoring and maintaining a safe, healthy and secure working environment by conducting Health & Safety Risk Assessments including workstation and general office assessments.

In conjunction with the company secretary, you may also

• Ensure accounts are filed with Companies House and with the Charities Commission within the required time limits.
• Ensure the company is adequately insured in all necessary areas, and that insurance sums are reviewed annually.
• Maintain the staff handbook on our server, and ensure all staffing and employment policies are kept up to date with legislation.
• Ensure the company is compliant with data protection legislation Ensure all company meetings are minuted

This job description will be subject to change and development in response to the needs of FairPensions as an organisation. It will be reviewed with you by your manager after 6 months and then annually, to ensure it is a true reflection of what is being done, or to incorporate changes when it is found to be inaccurate. You will be expected to participate fully in such discussions with a view to reaching agreement on any changes felt to be necessary. If agreement is not possible, FairPensions reserves the right to insist on changes to your job description in line with your grade / level in the organisation, after consultation with you.

Salary £25,000-£28,000 Pro-rata (depending on experience)

Application deadline June 25, 2010

Period / start date ASAP

Institution / Company description

FairPensions is a groundbreaking charity which since its inception in 2005 has been successfully campaigning for multi-£billion pensions funds and fund managers to invest responsibly. Partnering with other NGOs we have orchestrated campaigns that have mobilised shareholders to pressure corporations to improve their human rights and environment policies and behaviour.

Web site www.fairpensions.org.uk

Contact To apply, please complete the application form and email it to info@fairpensions.org.uk or post to Finance Manager Vacancy, FairPensions, Trowbray House, 108 Weston Street, London SE1 3QB.